Department of Administrative Services

At a Glance
BRENDA L. SISCO, Commissioner
Martin Anderson, Ph.D., Deputy Commissioner
Established – 1977
Statutory authority – CGS Sec. 4, et al.
Central office – 165 Capitol Avenue,
Average number of full-time employees – 358
Recurring operating expenses –
Capital outlay – $ 77,893.49
Organizational structure –
Business Office; Collection Services; Commissioner’s Office including Staff
Counsel, the Communications Office, MIS and Strategic Services; Core-CT; Fleet
Operations; Procurement Services; Small Agency Resource Team (SmART) and DAS
Human Resources Internal Division; Statewide Human Resources Management;
Workers’ Compensation.
To provide statewide policy
to State of Connecticut agencies on matters related to purchasing, fleet, human
resources and other centralized services, and to supply the best possible
people, goods and services to the agencies on time, aligned with their business
needs, and within statutory guidelines.
In 1977 the organization of the executive branch of state government established the Department of Administrative Services (DAS) as the single agency in charge of providing administrative services to other agencies. The objectives in forming DAS were to take advantage of economies of scale in service provision and organization, to minimize jurisdictional problems in the provision of services, to streamline service procedures, and emphasize service over control.
Under Chapter 57 of the CGS, DAS is charged with the establishment of personnel policy and responsibility for the personnel administration of state employees and the purchase of supplies, materials, equipment and contractual services, as defined in Section 4a-50. Other programs and services prescribed include the administration of the Set-Aside Program (also known as the Supplier Diversity Program), distribution of State and Federal Surplus Property and the Master Insurance Program. In addition, the Contractor Prequalification Program prequalifies contractors on public works contracts that are estimated to cost more than $500,000. Effective October 1, 2007, substantial subcontractors must also possess a valid contractor prequalification certificate to bid on such contracts. The statutes also provide that DAS is responsible for the publishing, printing or purchasing of laws, stationery, forms and reports, the billing and collection of sums due the state for public assistance as defined in CGS Section 4a-12, State Fleet Operations, and administration of the personnel, payroll, affirmative action and business office functions of various state agencies merged and consolidated within the DAS through the Small Agency Resource Team (SmART) established in July 1, 2005 under Section 60(a) of Public Act 05-251.
The Procurement Services Division is charged with the purchase of supplies, materials, equipment and contractual services, as cited in CGS Title 4a, Chapter 58, for executive branch state agencies. This function is handled by contracting program staff, which currently administers nearly 900 active contracts associated with over 2,000 suppliers. Other procurement programs prescribed through this same chapter include the administration of the Set-Aside Program (also known as the Supplier Diversity Program), the State and Federal Surplus Program, the Contractor Prequalification Program (this program is cited in CGS Title 4a, Chapter 58a), as well as various other administrative support programs such as the Purchasing Card (P-card) program and CoreCT support. Procurement also administers the Master Insurance Program on behalf of state and federally funded housing units operating under the jurisdiction of local housing authorities, CGS § 4a-2b.
Through these programs, Procurement Services strives for excellence in public service by offering up-to-date information online enabling the agencies, vendors, municipalities and the general public to have access to program information and forms 24/7.
The DAS Business
Office provides a full range of financial services for DAS as well as for 21
other state agencies. The Business Office provides purchasing, accounts
payable, accounts receivable, grant administration, accounting, asset
management, small business set-aside goals development and reporting, budget
development, administration services, print, mail, and courier services. The Business Office also manages the Federal
Donated Foods Program for the State of Connecticut and is responsible for
collecting delinquent accounts receivables, intercepting income tax refunds,
rebates, and lottery winnings.
The Small Agency
Resources Team provides personnel, payroll and affirmative action services to
22 other state agencies.
Fleet Operations
serves state agencies by providing and maintaining the state’s vehicles.
Statewide Human
Resources Management serves both the public and other state agencies through
job opportunities in state government, holding career fairs, hiring days and
human resources training and planning.
Under CGS Sec. 4a-12, DAS is charged with the recovery of public assistance benefits and provides billing and collection services for state agencies. Collection Services has as its customers the taxpayers, state agencies, and municipalities. Through the expanded use of technology and creative expansion of revenue opportunities, revenue is increasing every year, and all revenue targets are being surpassed.
DAS, as a central agency, must be able to respond to its customers’ needs quickly and efficiently. Many opportunities to improve service arose during FY 07-08, and DAS successfully responded with the following actions:
Collection Services
Communications Office
·
Handled multiple projects for Governor Rell’s
office and Lieutenant Governor Fedele’s office including the design and
printing of materials for bill signings, speaking engagements, website design,
photo shoots and award ceremonies.
·
Handled multiple projects for various state
agencies including: the Departments of Consumer Protection, Economic and
Community Development, Social Services, Mental Health and Addiction Services,
Veterans’ Affairs, Developmental Services, Children and Families, Banking,
Environmental Protection, the Judicial Department and the Office of Consumer
Counsel.
· Handled multiple projects for DAS divisions: Designed and edited new Worker’s Compensation Manual and brochures being issued to other state agencies: Created and designed new DAS Central Printing webpage, which includes the new online Print Shop requisition; Created and designed the new DAS Central Mail and Courier webpage; Designed a DAS webpage for the IT Job Fair; Compiled the Digest of Administrative Reports to the Governor submissions from all executive branch state agencies and designed the Digest website; Redesigned the Federal Donated Foods and Workers’ Compensation websites; Designed and wrote all materials for the 2008 Nurse of the Year ceremony; Designed and wrote printed materials for the Black Heritage Month celebration; Provided all printed materials and photos for the Human Resources Certification graduations as well as the New Managers Orientation graduation ceremonies; Developing training techniques/videos to help customers navigate the Contracting Portal site; Designed and implemented the new SmART website.
·
Wrote, designed, published monthly DAS Times
newsletters and the bi-weekly BuyLines newsletters.
·
Responded to 203 Freedom of Information
requests.
·
Responded to all media inquires.
·
Issued news releases.
DAS Core-CT Team
· Resolved 6,514 help desk tickets received for the Human Resources and Time & Labor modules of Core-CT.
· Trained 249 users over four HRMS user groups throughout the year.
· Trained 139 users from multiple agencies in Human Resources topics through classes, labs and user meetings.
· Trained 105 users from 12 agencies in Time & Labor topics in classes, labs and users meetings.
· Participated in Benefits training for 3,619 people across 39 agencies.
· Trained 230 users from 25 agencies in how to develop queries using Core’s EPM ad-hoc query tool.
Fleet Operations
Human Resources Internal
Division (part of the SmART Unit)
o Advising agency officials on various HR issues and recommending and assisting with implementing solutions.
o Workers’ Compensation processing.
o Department of Labor reports.
o OSHA reports.
o Core-CT processing for various HR actions.
o Classification/Compensation.
o Determining and processing promotion by reclassification, including performing desk audits as necessary.
o Recruitment/selection process.
o Ensure compliance to various collective bargaining agreements.
o Ensure compliance to all SEBAC and Reemployment rules.
o New Employee Orientation.
o Human Resource Planning.
o Grievance processing.
o Assistance with progressive discipline up to and including dismissal.
o Family Medical Leave Act (FMLA) issues including medical certifications.
o Exit Interviewing.
o Monthly Personnel Report and monthly CEUI Report.
o Department Promotional Examination Program.
o Tuition reimbursement.
o Coordination of general in-service training application process.
o Strive to meet agency’s Affirmative Action goals and initiatives.
Management Information
Solutions (MIS)
Procurement Services
Small Agency Resource Team
(SmART)
Statewide Human Resources
Management (SHRM)
Strategic Services (Office of
the Commissioner)
Workers’ Compensation
DAS is aggressively pursuing Affirmative Action goals in all aspects of its personnel policies. For DAS (except Procurement Services) the Set-Aside goal established for utilization of Connecticut small businesses was $280,319. The actual achievement was $512,078 (183 percent). The minority small business goal was $70,080 and the actual achievement was $90,769 (130 percent).
Pursuant to Sec. 5-204 of the CGS, the Commissioner of Administrative Services shall submit to the Governor, giving information as to:
84,016 full-time, 15,978 part-time, 0 other
5,707 full-time, 6,654 part-time, 0 other
2,924 full-time, 1,382 part-time, 0 other
Distribution to the Office of the State Comptroller:
-Reporting Package
-Fixed Assets/Property Inventory Report
-Statewide Cost Allocation Plan
-Distribute to the Office of Fiscal Analysis Annual Financial Statements for Internal Service Funds.
Under the provisions of Sec. 4a-58, the following is a statement of all Standardization Transactions approved during the period July 1, 2007 through June 30, 2008:
|
Number |
Dates
|
Agency & Description |
Value |
|
4073 |
7/25/2007 |
Military
Dept.: Labor, Materials and equip. to Replace 30+ year Old Sewer Sys. |
$ 14,343.00 |
|
4074 |
7/30/2007 |
DEMHS:
Talon Generation IV Robot Vehicle System with Accessories |
$ 135,000.00 |
|
4075 |
8/2/2007 |
DOT:
OCE Rental/Maintenance |
$ 12,979.00 |
|
4076 |
8/15/2007 |
DAS:
Purchase of Parking Tickets for use by Individuals Visiting The State Office
Building |
$ 20,000.00 |
|
4077 |
8/16/2007 |
DSS:
Retroactive Standard Wage Payments for Expired Contracts |
$ 24,036.00 |
|
4078 |
8/21/2007 |
DPS:
CT Custom Boccal Collection Kits |
$ 69,306.40 |
|
4079 |
8/21/2007 |
OCME: Postmortem Specimen Testing |
$ 75,000.00 |
|
4080 |
8/22/2007 |
BESB: Purchase of Used Kitchen Equipment |
$ 37,000.00 |
|
4081 |
8/23/2007 |
DMHAS: Lab. Services CVH |
$ 40,000.00 |
|
4029 Amd #1 |
8/23/2007 |
DMHAS:
River Valley Services - Pharm./Pharm. Consultant Services |
$ 20,000.00 |
|
4082 |
8/24/2007 |
DRS:
Purchase of New Handguns & Additional Equipment; Trade-in of Used
Handguns |
$ 00,000.00 |
|
4083 |
8/29/2007 |
DPH:
Probetec Kits for Gonorrhea & Chlamydia Testing |
$ 150,000.00 |
|
4084 |
8/29/2007 |
DPH:
Bactec Mgit kits for Mycobacterium T.B. Screening |
$ 50,000.00 |
|
4085 |
8/29/2007 |
DRS:
Identity Protection Services. (Debix) |
$ 991,000.00 |
|
4086 |
8/30/2007 |
DPH:
Lead Paint Analyzers and Misc. Accessories |
$ 39,240.00 |
|
4087 |
8/30/2007 |
CT
State Library: Archival Artifacts |
$ 100,000.00 |
|
4088 |
9/18/2007 |
Military
Dept.: Purchase of Starbase Rockets #2112 and Engines B6-4 #1783 |
$ 4,997.00 |
|
4089 |
9/12/2007 |
DMV:Annual
on-call Service Maintenance on Pitney Bowes Mail Machine (Inserter) Equipment
|
$ 39,469.00 |
|
4090 |
10/22/2007 |
Office
of Policy and Management: Firm Supply
of Electricity |
$ 10,869,777.00 |
|
4091 |
10/23/2007 |
Commission
on Culture & Tourism: Remove, Repair and Reinstall Sculptures |
$ 14,500.00 |
|
4092 |
10/26/2007 |
Commission
on Culture & Tourism: Restoration of Nine (9) Large Scale Site Integrated
Paintings |
$ 12,600.00 |
|
4093 |
10/26/2007 |
DAS:
Business Office for Commission on Arts & Tourism |
$ 7,439.75 |
|
4094 |
11/14/2007 |
POST
- Extended Warranty for the Firearms Training Systems Simulator/Mobile
Trailer |
$ 7,000.00 |
|
4095 |
11/19/2007 |
DOT:
Upgrade to the Runway Safety Monitoring System at Bradley International
Airport |
$ 75,666.00 |
|
3692
Amd #1 |
11/27/2007 |
DOT:
Purchase Addt'nl. Equipment. & Full Svce & Mntnce. / Various Comm.
& Security equip |
$ 1,500,000.00 |
|
4096 |
11/20/2007 |
DOT: DPS. Fueling Software |
$ 100,000.00 |
|
4097 |
12/3/2007 |
Labor
Dept.: Mailstar 500 Maintenance |
$ 23,192.00 |
|
4098 |
12/5/2007 |
DOC:
Two (2) OpSan #IN4/2206 Scanners. Sole
Source Provider of This Equipment |
$ 12,850.00 |
|
4099 |
12/20/2007 |
Gift
Card Program: For The Welfare to Won Program |
$ 40,571.00 |
|
5000 |
12/21/2007 |
DPH:
Maint/Service Lab Equipment |
$ 22,240.00 |
|
5001 |
12/28/2007 |
DPH:
Laboratory Equipment |
$ 44,375.00 |
|
5002 |
12/28/2007 |
DPH:
Laboratory Equipment |
$ 20,495.00 |
|
5003 |
1/1/2008 |
DOT:
Runway De-icer |
$ 200,000.00 |
|
5004 |
1/11//08 |
DEMHS:
Mercury Analyzer |
$ 17,900.00 |
|
5005 |
1/18/2008 |
DPH: Hepatitis C Test Kits |
$ 45,000.00 |
|
5006 |
2/8/2008 |
Comm.
on Culture & Tourism: Purchase of 5 Bronze Awards |
$ 10,250.00 |
|
5007 |
2/13/2008 |
DMHAS:
-CVH HVAC Chiller for CVH |
$ 27,584.00 |
|
5008 |
2/15/2008 |
DPH:
- HIV Testing Devices |
$ 112,500.00 |
|
5009 |
2/15/2008 |
DPH
-Microanalysis System for TEM |
$ 58,500.00 |
|
5010 |
3/5/2008 |
DOT:
Purchase of Solar Power Flashers |
$ 60,000.00 |
|
5011 |
3/4/2008 |
CT
Office of Policy & Mngemnt: A.U.S.A Ability to Administer an Auction to
Procure Electricity |
$ 1,000,000.00 |
|
5012 |
3/4/2008 |
CT
OP & Management: Auction Request for the Procurement Natural Gas A.U.S.A. |
$30,000,000.00 |
|
5013 |
3/5/2008 |
DMHA:
CVM Deming Pump |
$ 31,945.00 |
|
5014 |
3/6/2008 |
DPH: High Performance Liquid Chromatography
System |
$ 82,393.00 |
|
5015 |
3/12/2008 |
DPH: Female Condoms |
$ 50,000.00 |
|
5016 |
3/13/2008 |
DMHAS:
Hill-Rom Beds |
$ 55,000.00 |
|
5017 |
3/14/2008 |
DPH:
Repair J-Shelter |
$ 35,000.00 |
|
5018 |
3/18/2008 |
CT.
Marketing Authority: Maintenance to Railroad Crossing Signal at Reserved Road |
$ 10,000.00 |
|
5019 |
3/19/2008 |
Dept.
of Public Safety: Electronic
Surveillance Support Equipment |
$ 30,147.00 |
|
5020 |
4/1/2008 |
DOT:
Monthly. Maint. of the Navigational Equip. for Windham, Waterbury, Oxford
Airport |
$ 69,922.00 |
|
5021 |
4/7/2008 |
DPH: Multipurpose Samples |
$ 60,787.00 |
|
5022 |
4/8/2008 |
DPH:
Neonatal Screening Program |
$ 343,300.00 |
|
5023 |
4/16/2008 |
DMHAS/Department
of Development Services: Imperal
Parking Lot |
$ 48,000.00 |
|
5024 |
4/16/2008 |
DMHAS/Department
of Development Services: Fairfield
Parking Lot
|
$ 48,000.00 |
|
5025 |
4/24/2008 |
DOT: OCE’ Rental Maintenance |
$ 31,284.00 |
|
5026 |
4/24/2008 |
DOT:
OCE' Rental Maintenance |
$ 83,692.00 |
|
5027 |
4/28/2008 |
DMV: Bell Howell Maintenance |
$ 8,740.00 |
|
5028 |
5/2/2008 |
DCF: Key Systems, Hardware and Software |
$ 37,218.00 |
|
5029 |
5/14/2008 |
CCT:
Central Parking System. (CANCELLED - PER CCT'S REQUEST) $276,000.00 |
$ 000,000.00 |
|
5030 |
5/20/2008 |
Police
Off. Stndrds. & Training Council: Action Target DTAPS Jaw Clamp / Relay
Switch |
$ 3,813.00 |
|
5031 |
6/3/2008 |
Police
Off. Stndrds. & Training: Maintenance Contract Driving Simm. Sys. |
$ 8,003.00 |
|
5032 |
6/5/2008 |
DOT: Purchase of PEER Traffic Loop Traffic
Signal |
$ 70,000.00 |
|
5033 |
6/6/2008 |
Veterans
Affairs: Fallen Soldier |
$ 45,000.00 |
|
5034 |
6/17/2008 |
Dept.
of Social Services: Maintenance Bowe Bell & Howell |
$ 28,983.24 |
|
5035 |
6/17/2008 |
Dept.
of Public Safety: Requesting payment
for services rendered for Canine. |
$ 16,976.00 |
|
|
|
GRAND TOTAL
|
$47,303,013.39 |