Department of Administrative Services

 

 

 

 

 

At a Glance

 

BRENDA L. SISCO, Commissioner

Martin Anderson, Ph.D., Deputy Commissioner

Established – 1977

Statutory authority – CGS Sec. 4, et al.

Central office – 165 Capitol Avenue,

            Hartford, CT  06106

Average number of full-time employees – 358

Recurring operating expenses

            General Fund – $ 28,851,476.35

            Revolving Fund – $ 29,691,826.95

Capital outlay – $ 77,893.49

Organizational structure – Business Office; Collection Services; Commissioner’s Office including Staff Counsel, the Communications Office, MIS and Strategic Services; Core-CT; Fleet Operations; Procurement Services; Small Agency Resource Team (SmART) and DAS Human Resources Internal Division; Statewide Human Resources Management; Workers’ Compensation.

 

Mission

To provide statewide policy to State of Connecticut agencies on matters related to purchasing, fleet, human resources and other centralized services, and to supply the best possible people, goods and services to the agencies on time, aligned with their business needs, and within statutory guidelines. 

 

Statutory Authority

     In 1977 the organization of the executive branch of state government established the Department of Administrative Services (DAS) as the single agency in charge of providing administrative services to other agencies.  The objectives in forming DAS were to take advantage of economies of scale in service provision and organization, to minimize jurisdictional problems in the provision of services, to streamline service procedures, and emphasize service over control.

     Under Chapter 57 of the CGS, DAS is charged with the establishment of personnel policy and responsibility for the personnel administration of state employees and the purchase of supplies, materials, equipment and contractual services, as defined in Section 4a-50.  Other programs and services prescribed include the administration of the Set-Aside Program (also known as the Supplier Diversity Program), distribution of State and Federal Surplus Property and the Master Insurance Program.  In addition, the Contractor Prequalification Program prequalifies contractors on public works contracts that are estimated to cost more than $500,000. Effective October 1, 2007, substantial subcontractors must also possess a valid contractor prequalification certificate to bid on such contracts.  The statutes also provide that DAS is responsible for the publishing, printing or purchasing of laws, stationery, forms and reports, the billing and collection of sums due the state for public assistance as defined in CGS Section 4a-12, State Fleet Operations, and administration of the personnel, payroll, affirmative action and business office functions of various state agencies merged and consolidated within the DAS through the Small Agency Resource Team (SmART) established in July 1, 2005 under Section 60(a) of Public Act 05-251.

 

Public Service

     The Procurement Services Division is charged with the purchase of supplies, materials, equipment and contractual services, as cited in CGS Title 4a, Chapter 58, for executive branch state agencies.  This function is handled by contracting program staff, which currently administers nearly 900 active contracts associated with over 2,000 suppliers.  Other procurement programs prescribed through this same chapter include the administration of the Set-Aside Program (also known as the Supplier Diversity Program), the State and Federal Surplus Program, the Contractor Prequalification Program (this program is cited in CGS Title 4a, Chapter 58a), as well as various other administrative support programs such as the Purchasing Card (P-card) program and CoreCT support.  Procurement also administers the Master Insurance Program on behalf of state and federally funded housing units operating under the jurisdiction of local housing authorities, CGS § 4a-2b.

     Through these programs, Procurement Services strives for excellence in public service by offering up-to-date information online enabling the agencies, vendors, municipalities and the general public to have access to program information and forms 24/7.

     The DAS Business Office provides a full range of financial services for DAS as well as for 21 other state agencies. The Business Office provides purchasing, accounts payable, accounts receivable, grant administration, accounting, asset management, small business set-aside goals development and reporting, budget development, administration services, print, mail, and courier services.  The Business Office also manages the Federal Donated Foods Program for the State of Connecticut and is responsible for collecting delinquent accounts receivables, intercepting income tax refunds, rebates, and lottery winnings. 

      The Small Agency Resources Team provides personnel, payroll and affirmative action services to 22 other state agencies. 

      Fleet Operations serves state agencies by providing and maintaining the state’s vehicles. 

      Statewide Human Resources Management serves both the public and other state agencies through job opportunities in state government, holding career fairs, hiring days and human resources training and planning.

     Under CGS Sec. 4a-12, DAS is charged with the recovery of public assistance benefits and provides billing and collection services for state agencies.  Collection Services has as its customers the taxpayers, state agencies, and municipalities. Through the expanded use of technology and creative expansion of revenue opportunities, revenue is increasing every year, and all revenue targets are being surpassed.

   

Improvements/Achievements 2007-08

   DAS, as a central agency, must be able to respond to its customers’ needs quickly and efficiently.  Many opportunities to improve service arose during FY 07-08, and DAS successfully responded with the following actions:

 

Business Office

 

Collection Services

 

Communications Office

·         Handled multiple projects for Governor Rell’s office and Lieutenant Governor Fedele’s office including the design and printing of materials for bill signings, speaking engagements, website design, photo shoots and award ceremonies.

·         Handled multiple projects for various state agencies including: the Departments of Consumer Protection, Economic and Community Development, Social Services, Mental Health and Addiction Services, Veterans’ Affairs, Developmental Services, Children and Families, Banking, Environmental Protection, the Judicial Department and the Office of Consumer Counsel.

·         Handled multiple projects for DAS divisions: Designed and edited new Worker’s Compensation Manual and brochures being issued to other state agencies: Created and designed new DAS Central Printing webpage, which includes the new online Print Shop requisition; Created and designed the new DAS Central Mail and Courier webpage; Designed a DAS webpage for the IT Job Fair; Compiled the Digest of Administrative Reports to the Governor submissions from all executive branch state agencies and designed the Digest website; Redesigned the Federal Donated Foods and Workers’ Compensation websites; Designed and wrote all materials for the 2008 Nurse of the Year ceremony; Designed and wrote printed materials for the Black Heritage Month celebration; Provided all printed materials and photos for the Human Resources Certification graduations as well as the New Managers Orientation graduation ceremonies; Developing training techniques/videos to help customers navigate the Contracting Portal site; Designed and implemented the new SmART website.  

·         Wrote, designed, published monthly DAS Times newsletters and the bi-weekly BuyLines newsletters.

·         Responded to 203 Freedom of Information requests.

·         Responded to all media inquires.

·         Issued news releases.

 

DAS Core-CT Team

·         Resolved 6,514 help desk tickets received for the Human Resources and Time & Labor modules of Core-CT.

·         Trained 249 users over four HRMS user groups throughout the year.

·         Trained 139 users from multiple agencies in Human Resources topics through classes, labs and user meetings.

·         Trained 105 users from 12 agencies in Time & Labor topics in classes, labs and users meetings.

·         Participated in Benefits training for 3,619 people across 39 agencies.

·         Trained 230 users from 25 agencies in how to develop queries using Core’s EPM ad-hoc query tool.

 

Fleet Operations

 

Human Resources Internal Division (part of the SmART Unit)

o       Advising agency officials on various HR issues and recommending and assisting with implementing solutions.

o       Workers’ Compensation processing.

o       Department of Labor reports.

o       OSHA reports.

o       Core-CT processing for various HR actions.

o       Classification/Compensation.

o       Determining and processing promotion by reclassification, including performing desk audits as necessary.

o       Recruitment/selection process.

o       Ensure compliance to various collective bargaining agreements.

o       Ensure compliance to all SEBAC and Reemployment rules.

o       New Employee Orientation.

o       Human Resource Planning.

o       Grievance processing.

o       Assistance with progressive discipline up to and including dismissal.

o       Family Medical Leave Act (FMLA) issues including medical certifications.

o       Exit Interviewing.

o       Monthly Personnel Report and monthly CEUI Report.

o       Department Promotional Examination Program.

o       Tuition reimbursement.

o       Coordination of general in-service training application process.

o       Strive to meet agency’s Affirmative Action goals and initiatives.

 

 

Management Information Solutions (MIS)

  

Procurement Services

 

Small Agency Resource Team (SmART)

 

Statewide Human Resources Management (SHRM)

 

Strategic Services (Office of the Commissioner)

 

Workers’ Compensation

 

 

Information Reported as Required by State Statute

Affirmative Action Reporting Requirement

     DAS is aggressively pursuing Affirmative Action goals in all aspects of its personnel policies.  For DAS (except Procurement Services) the Set-Aside goal established for utilization of Connecticut small businesses was $280,319. The actual achievement was $512,078 (183 percent). The minority small business goal was $70,080 and the actual achievement was $90,769 (130 percent).

     Pursuant to Sec. 5-204 of the CGS, the Commissioner of Administrative Services shall submit to the Governor, giving information as to:

84,016 full-time, 15,978 part-time, 0 other

5,707 full-time, 6,654 part-time, 0 other

2,924 full-time, 1,382 part-time, 0 other

 

Distribution to the Office of the State Comptroller:

-Reporting Package

-Fixed Assets/Property Inventory Report

-Statewide Cost Allocation Plan

-Distribute to the Office of Fiscal Analysis Annual Financial Statements for Internal Service Funds.

 

    

Standardization Transactions

     Under the provisions of Sec. 4a-58, the following is a statement of all Standardization Transactions approved during the period July 1, 2007 through June 30, 2008:

 

Number

Dates

 Agency & Description

         Value

4073

7/25/2007

Military Dept.: Labor, Materials and equip. to Replace 30+ year Old Sewer Sys.

 $       14,343.00

4074

7/30/2007

DEMHS: Talon Generation IV Robot Vehicle System with Accessories

 $     135,000.00

4075

8/2/2007

DOT: OCE Rental/Maintenance

 $       12,979.00

4076

8/15/2007

DAS: Purchase of Parking Tickets for use by Individuals Visiting The State Office Building

 $       20,000.00

4077

8/16/2007

DSS: Retroactive Standard Wage Payments for Expired Contracts

 $       24,036.00

4078

8/21/2007

DPS: CT Custom Boccal Collection Kits

 $       69,306.40

4079

8/21/2007

OCME:  Postmortem Specimen Testing

 $       75,000.00

4080

8/22/2007

BESB:  Purchase of Used Kitchen Equipment

 $       37,000.00

4081

8/23/2007

DMHAS:  Lab. Services CVH

 $       40,000.00

4029 Amd #1

8/23/2007

DMHAS: River Valley Services - Pharm./Pharm. Consultant Services

 $       20,000.00

4082

8/24/2007

DRS: Purchase of New Handguns & Additional Equipment; Trade-in of Used Handguns

 $       00,000.00

4083

8/29/2007

DPH: Probetec Kits for Gonorrhea & Chlamydia Testing

 $     150,000.00

4084

8/29/2007

DPH: Bactec Mgit kits for Mycobacterium T.B. Screening

 $       50,000.00

4085

8/29/2007

DRS: Identity Protection Services.  (Debix)

 $     991,000.00

4086

8/30/2007

DPH: Lead Paint Analyzers and Misc. Accessories

 $       39,240.00

4087

8/30/2007

CT State Library: Archival Artifacts

 $     100,000.00

4088

9/18/2007

Military Dept.: Purchase of Starbase Rockets #2112 and Engines B6-4 #1783

 $         4,997.00

4089

9/12/2007

DMV:Annual on-call Service Maintenance on Pitney Bowes Mail Machine (Inserter) Equipment

 $       39,469.00

4090

10/22/2007

Office of Policy and Management:  Firm Supply of Electricity

$ 10,869,777.00

4091

10/23/2007

Commission on Culture & Tourism: Remove, Repair and Reinstall Sculptures

 $       14,500.00

4092

10/26/2007

Commission on Culture & Tourism: Restoration of Nine (9) Large Scale Site Integrated Paintings

 $       12,600.00

4093

10/26/2007

DAS: Business Office for Commission on Arts & Tourism

 $         7,439.75

4094

11/14/2007

POST - Extended Warranty for the Firearms Training Systems Simulator/Mobile Trailer

 $         7,000.00

4095

11/19/2007

DOT: Upgrade to the Runway Safety Monitoring System at Bradley International Airport

 $       75,666.00

3692 Amd #1

11/27/2007

DOT: Purchase Addt'nl. Equipment. & Full Svce & Mntnce. / Various Comm. & Security equip

 $  1,500,000.00

4096

11/20/2007

DOT:  DPS. Fueling Software

 $     100,000.00

4097

12/3/2007

Labor Dept.: Mailstar 500 Maintenance

 $       23,192.00

4098

12/5/2007

DOC: Two (2) OpSan #IN4/2206 Scanners.  Sole Source Provider of This Equipment

 $       12,850.00

4099

12/20/2007

Gift Card Program: For The Welfare to Won Program

 $       40,571.00

5000

12/21/2007

DPH: Maint/Service Lab Equipment

 $       22,240.00

5001

12/28/2007

DPH: Laboratory Equipment

 $       44,375.00

5002

12/28/2007

DPH: Laboratory Equipment

 $       20,495.00

5003

1/1/2008

DOT: Runway De-icer

 $     200,000.00

5004

1/11//08

DEMHS: Mercury Analyzer

 $       17,900.00

 

 

 

 

 

 

 

 

5005

1/18/2008

DPH:  Hepatitis C Test Kits

 $       45,000.00

5006

2/8/2008

Comm. on Culture & Tourism: Purchase of 5 Bronze Awards

 $       10,250.00

5007

2/13/2008

DMHAS: -CVH HVAC Chiller for CVH

 $       27,584.00

5008

2/15/2008

DPH: - HIV Testing Devices

 $     112,500.00

5009

2/15/2008

DPH -Microanalysis System for TEM

 $       58,500.00

5010

3/5/2008

DOT: Purchase of Solar Power Flashers

 $       60,000.00

5011

3/4/2008

CT Office of Policy & Mngemnt: A.U.S.A Ability to Administer an Auction to Procure Electricity

 $  1,000,000.00

5012

3/4/2008

CT OP & Management: Auction Request for the Procurement Natural Gas A.U.S.A.

 $30,000,000.00

5013

3/5/2008

DMHA: CVM Deming Pump

 $       31,945.00

5014

3/6/2008

DPH:  High Performance Liquid Chromatography System

 $       82,393.00

5015

3/12/2008

DPH:  Female Condoms

 $       50,000.00

5016

3/13/2008

DMHAS: Hill-Rom Beds

 $       55,000.00

5017

3/14/2008

DPH: Repair J-Shelter

 $       35,000.00

5018

3/18/2008

CT. Marketing Authority: Maintenance to Railroad Crossing Signal at Reserved Road

 $       10,000.00

5019

3/19/2008

Dept. of Public Safety:  Electronic Surveillance Support Equipment

 $       30,147.00

5020

4/1/2008

DOT: Monthly. Maint. of the Navigational Equip. for Windham, Waterbury, Oxford Airport

 $       69,922.00

5021

4/7/2008

DPH:  Multipurpose Samples

 $       60,787.00

5022

4/8/2008

DPH: Neonatal Screening Program

 $     343,300.00

5023

4/16/2008

DMHAS/Department of Development Services:  Imperal Parking Lot

 $       48,000.00

5024

4/16/2008

DMHAS/Department of Development Services:  Fairfield Parking Lot                                                                                              

 $       48,000.00

5025

4/24/2008

DOT:  OCE’ Rental Maintenance

 $       31,284.00

5026

4/24/2008

DOT: OCE' Rental Maintenance

 $       83,692.00

5027

4/28/2008

DMV:  Bell Howell Maintenance

 $         8,740.00

5028

5/2/2008

DCF:  Key Systems, Hardware and Software

 $       37,218.00

5029

5/14/2008

CCT: Central Parking System. (CANCELLED - PER CCT'S REQUEST) $276,000.00

 $     000,000.00

5030

5/20/2008

Police Off. Stndrds. & Training Council: Action Target DTAPS Jaw Clamp / Relay Switch

 $         3,813.00

5031

6/3/2008

Police Off. Stndrds. & Training: Maintenance Contract Driving Simm. Sys.

 $         8,003.00

5032

6/5/2008

DOT:  Purchase of PEER Traffic Loop Traffic Signal

 $       70,000.00

5033

6/6/2008

Veterans Affairs: Fallen Soldier

 $       45,000.00

5034

6/17/2008

Dept. of Social Services: Maintenance Bowe Bell & Howell

 $       28,983.24

5035

6/17/2008

Dept. of Public Safety:  Requesting payment for services rendered for Canine.

 $       16,976.00

 

 

 

 

GRAND TOTAL                                                                                                                                     

       $47,303,013.39