Business Office

  (860) 713-5115

Procurement
  (860) 713-5095

Auctions
  (860) 571-7445

FAX US
Exam Applications
  (860) 622-2875 or
  (860) 622-2910
Human Resources
  (860) 713-7334

Procurement
  (860) 713-7484
Business
  (860) 713-7478
Fleet Services
  (860) 713-7474


Driving Directions - State Office Building

Driving Directions - State Surplus Facility

• What is the P-Card Program?
• How does it work?
• The Payment Process.
• What's in it for the Cardholder?
• What's in it for your agency?
• What's in it for the vendor?
• Flexible Controls.
• P-Card Perks.
• What to do if your card is lost or stolen
• P-Card Administrator Contact Information.
• Agency Coordinator List
• Travel and the P-Card.
• Services and the P-Card.
• Purchasing Card Manuals.
• P-Card Forms.
• FAQ's

Help us keep our website up-to-date. Please click on the link provided to email us with any changes or corrections if the existing information seen here is incorrect. PCardAdmin@ct.gov

The process is fully automated, allowing all purchases to be tracked and easily managed. Each credit card issued can be monitored using Pathway, an Internet application, to view transactions 24 hours after a purchase has been made.

• Purchase Orders under $1,000
• Invoices
• Checks

Offers an alternative to a variety of processes including:

• Petty cash
• Check requests
• Low dollar purchase orders
• Travel reimbursement

• Monthly spending limit
• Single purchase transaction limit
• Limit to the number of transactions daily and monthly
• Restrictive or permissive commodity classification

• Streamlines & simplifies purchasing & accounts payable functions
• Eliminates waste & low value activities
• Reduces transaction costs
• Facilitates timely acquisition of materials
• Supports travel services
• Offers flexible controls
• Automates data transactions
• Improves vendor relations

The procedure to follow for when a card is lost or stolen is listed below.  It outlines the process and responsibilities of each role:  cardholder, coordinator and administrator. 

Cardholders:

If your card is lost, stolen or misplaced - immediately make two phone calls: 

1.  JPMorgan Chase Bank: 1-800-316-6056

2.  Contact Your Agency P-Card Coordinator

• Bank representatives are available 24-hours a day, seven days a week.

• A recording will welcome you to JPMorgan Chase Bank and ask you to press 1 for English (if you stay on the line, it will offer other languages).

• Another recording will then ask you to enter your account number or if you are reporting a card lost or stolen to press the pound (#) key.

• You will be connected to a bank representative and they will cancel your card.  A new account number and plastic is automatically generated.  It is mailed out to the P-Card Administrator*, Kerry DiMatteo.  

Agency Coordinators:

Once your cardholder contacts you reporting that their card has been lost or stolen, you have two things to do:

1.Confirm that the cardholder reported their card lost or stolen to the bank.

2. Email the P-Card Administrator, Kerry DiMatteo at Kerry.DiMatteo@ct.gov to notify her that a card was reported lost/stolen to the bank and alert her that a replacement card will be sent to her attention. 

*P-Card Administrator:

• The P-Card Administrator will keep an electronic file (email) of the lost/stolen account and have documentation that a replacement card will be sent to her attention.

• Once the new plastic arrives, the Administrator adds the new account number to the Coordinator's list of cardholders in Pathway.

• Then the Administrator notifies the Coordinator that the replacement card is in and arrangements are made for delivery. 

Any questions on this process should be directed to the P-Card Administrator:

Kerry DiMatteo

P-Card Administrator

DAS Procurement Services

165 Capitol Ave., 5th floor

Hartford, CT  06106

860-713-5072

Kerry.DiMatteo@ct.gov

Elise Helmecki
Assistant Director
State of Connecticut
Office of the State Comptroller Policy Services
55 Elm Street Hartford, CT 06106
Phone: 860-702-3434
Fax: 860-702-3689
Email: Elise.Helmecki@po.state.ct.us

• Agency number, agency name and billing address
• Travel authorization number (TA#)
• Employee profile information

Click here for a listing of your agency's travel coordinator

Sanditz Travel Corporate Office – Middletown
98 Washington Street
Middletown, CT 06457
Phone: 860-346-5511
Fax: 860-346-2672
Website: http://www.sanditz.com/

Save Money! Introducing Sanditz's On-Line Booking Tool - Corporate.Res your agency is looking to reduce transaction fees paid for booking airline tickets, Sanditz Travel is offering a cost-savings option, which may be of interest to your agency.

*Corporate.Res was piloted with DOT. Since the pilot period proved Corporate.Res to be a successful tool for the State to save money, it is now available to all agencies.

To learn more about Corporate.Res, contact Karen DeAngelis of Sanditz Travel at: 860-346-5511.

FAQ’s: Frequently Asked Questions

Q: If a vendor is approved for services does that mean all the locations are approved for use with the P-Card also? For example, Town Fair Tire in East Hartford is approved, but what about the Town Fair Tire in Avon?

A: It depends on if they have the same Fein #, or if they are a franchise with a different Fein.

Q:  What if a company is an LLC with a w-9 on file, but they list them selves as a partnership which is a business entity 2 on the vendor file?

A:  We can only approve business entity 3's which are corporations or Not for profit business entities 4, so the P-Card could not be used with this company.

Q:  Do you only approve vendors that are incorporated for the P-Card service provider list? 

A:  Yes, we only approve vendors who are incorporated, in order to insure our compliance with the IRS.  Since the payment is made to the bank and not the vendor who is providing the service, they cannot be on this list.

Q:  Can agencies still purchase from vendors who are not on the service provider list?

A:  Yes, agencies can still purchase services from vendors who are not on the list.  However, they cannot use the P-Card to make the purchase.   

http://www.osc.state.ct.us/apd/

For more information contact: Arline Adamovich-Witek at: 860 702-3403, or arline.adamovich-witek@po.state.ct.us

 http://www.osc.state.ct.us/division/psd

• P-Card Application Form
• Transaction Dispute Form
• P-Card Log Sheet
• Air Travel Log Sheet
• Purchasing Card Payments - Schedule of Payment Due Dates For Fiscal Year 2008
• Agency Purchasing Card Coordinator Form

For additional info. click on the Office of the State Comptroller website:
http://www.osc.state.ct.us/psd/manuals/pcard/coordinator/contents.htm

general procurement information

    Bid Waiver Policy

DAS Business Network
     (Log-in)

    Commodity Codes
 

    Dairy Prices
            
    Debarred Contractors

    Educational Resources

    Environmentally Preferable
          Purchasing

    Executive Orders

    Fuel Prices

    P-Card Program

    Purchasing Policies/Regs

    State Bid/Contracting Portal

    Supplier Diversity Program

    Vendor Comm. Guidelines

agency forms

     Affidavit Requirements for

          State Contracts

     Agency Form Contract

     Agency Forms STO93/SP10

     CoreCT Vendor Info Form  

     Non-Discrimination         
         Requirements for
         State Contracts  

     Small/Minority Business          Enterprise Quarterly          Reports Due Dates

     STO93 & SP10(Excel)

     Vendor Performance Report
 

vendor information

    Agency Purchasing Contacts

    Code of Ethics for State

         Contractors

    Commodity Codes    

    Core-CT "PeopleSoft"

         Catalog Mgmt

         and Inventory Information 
 
    Motor Carrier Safety Review         for State Contract Awards

    Sample State Contract
 
    Supplier Diversity Program

    Vendor Authorization
         Guidelines and Samples

Procurement Staff Directory
165 Capitol Avenue
Hartford, CT 06106
 

Procurement Contracting Team

Driving Directions
(860) 713-5095
(860) 713-7484 (fax)

E-mail Procurement
State Phone Numbers