Purchasing Card Program (P-Card)

The P-Card program is a credit card program co-sponsored by the Department of Administrative Services and the Office of the State Comptroller. The P-Card is a MasterCard issued by JPMorgan Chase. It works just like a personal credit card with custom designed features and built in controls to meet the specific needs of the cardholder's agency, municipality, school or not-for-profit organization.

NEW ONLINE P-CARD APPLICATION!

Get started with P-Card Online (POL) which is the Internet application created for the request, issuing, maintenance, documentation and reporting of Purchasing Cards (P-Cards).  The POL system allows the coordinator to electronically request a new P-Card and eliminates the need to forward paper applications and email card change requests to the Administrator. 

Please note that this system does not replace Pathway Net.  Pathway Net is still used for all transaction data.

Login to P-Card On-Line.

Instructions for P-Card Online System (Agency Coordinators)

POL P-Card Application:

1. Coordinator logs into POL and electronically submits P-Card application information to Administrator for approval and processing
2. Administrator receives request and approves and processes application with bank
3. POL system emails coordinator and cardholder notifying them the request was made to the bank and we are waiting for the plastic card
4. Administrator receives plastic card, sends it to coordinator and email notice is sent to coordinator that card is on the way and needs to be issued to cardholder
5. Coordinator trains cardholder and issues card then acknowledges this action in POL

POL Card Maintenance Change Request (examples: name, address, authorizations and lost/stolen cards):

1. Coordinator logs into POL and enters request to change a P-Card
2. Administrator reviews request and makes changes in Pathway
3. Administrator approves request in POL and confirmation is sent to coordinator and cardholder that the request was approved and completed

Do you have a P-Card question you want answered? Check the FAQs first and search on your topic.

Purchasing Card/Fuel Card FAQs

MANUALS, POLICIES AND REFERENCES

• State of Connecticut Credit Card use Policy
• Memorandum No. 2011-11 - New Payment Policy for Purchases under $1,000
• P-Card Payments for Utilities

P-Card

• P-Card Cardholder Work Rules
• Agency P-Card Coordinator Manual
• Pathway Guide for Coordinators

Fuel Card

• Questions? Contact Voyager Hot Line: 1-800-987-6591, or your agency fuel card coordinator.
• Fuel Card Policies and Guidelines
• Fuel Card Program Cardholder Work Rules

References

• Purchasing Card Payments
• Interoffice Mail List-Statewide Courier Service 

LOST OR STOLEN P-CARD 

•  What to do when your P-Card is lost or stolen - immediately call JPMC bank at 1-800-316-6056.

TRAVEL

• List of Agency Travel Coordinators
• List of State Fueling Stations
• Sanditz Travel

P-Card Forms

• State Of Connecticut P-Card Cardholder Profile Form
• Transaction Dispute Form
• P-Card Log Sheet
• Air Travel Log Sheet
• Agency P-Card Coordinator Form   

SET-ASIDE REPORTING FOR P-CARD TRANSACTIONS

• Certified Vendors Search Tool
• State Agency Coordinators needing to run this report (RPT 630) - see page 13 in the Pathway Guide for Coordinators

IMPLEMENTING YOUR OWN P-CARD PROGRAM

The Purchasing Card Contract is available to all state agencies, municipalities, non-profits and schools. For more details: Check out the P-Card Contract.

Forms to get started:

• Purchasing Card Agreement Form
• Commercial Card Authorized Signer(s) Form
• Commercial Card Company Record Form

Interested in knowing who else is using P-Cards? Check out the link below and who has already piggybacked off the State's P-Card Contract.

• Listing of Municipalities, Schools, and Not-For-Profits using the
  P-Card Program 

Contact Us

Email

Phone: 860-713-5072

FAX: 860-622-2920