DAS Business Office
OVERVIEW
The core function of the Business Office is to support customers; the Department of Administrative Services, Governor’s Office, Lieutenant Governor’s Office, Connecticut State Library, Department of Agriculture, Department of Construction Services, Department of Consumer Protection, and Office of Protection and Advocacy, by providing a full range of fiscal services.
The Fiscal Management section’s major role is to provide financial services in the areas of budget, accounts payable, accounts receivable, purchasing, property management, and the collection of delinquent accounts.
ACCOUNTING SERVICES
The mission of the Accounting Services Unit is to provide prompt and accurate payment of vendor/supplier invoices in recognition of both general fund and revolving fund obligations incurred by customers.
The unit also provides accounting functions related to monies appropriated for the funding of special projects and/or accounts assigned to DAS for the purpose of maintenance and disbursements of such funds.
BUDGET MANAGEMENT
The Budget Management unit is primarily responsible for the development and administration of the various budgets of DAS and its customer agencies. The unit posts expenditure documents to the automated accounting system and reconciles all accounts to the Comptroller’s records on a monthly basis, making adjustments whenever necessary. Budget Management provides business center and operational managers with monthly financial statements which detail current profit and loss reports, obligations and projections. These reports serve as an important management tool. The unit is also involved in the development and maintenance of various financial management systems.
PURCHASING
The Purchasing Unit procures all of the commodities and services required by the Department of Administrative Services and its other customer agencies to ensure their continuous and efficient operations. Items requested can range from office supplies needed for daily operation to large or small equipment requirements, to contracts for consulting services. The tremendous diversity of commodities and services requested requires the Purchasing Unit to deal with a wide variety of state agencies, employees and vendors.
CENTRAL ACCOUNTING
The primary functions of the Central Accounting Unit (CAU) are to provide centralized billing verification and processing, accounting services, payment processing, financial reporting and other related activities for DAS FSC Collections as well as for certain other State agencies.
The unit performs balancing and reconciliation of accounts and the maintenance of transmittals and logs for all accounting transactions. CAU processes payments, researches problems, ensures successful posting, and prepares bank deposits for all receipts. The Central Accounting Unit is also responsible for the preparation, reconciliation and distribution of various monthly, quarterly and annual reports, as well as the development of itemized and per capita liability statements.
GRANTS MANAGEMENT
The Grants Unit provides support and assistance to DAS and customer agencies in the management of Federal and Other Restricted Accounts. The primary responsibility of the unit is to assist agencies in achieving maximum program results while insuring compliance with Federal and State regulations and requirements. The unit provides support with cash management, federal and state reporting, regulation implementation and interpretation, budgeting and other aspects of Grant Management. The Unit continually evaluates the processes of expending and reporting awards in order to standardize and improve efficiency and fiscal accountability.
BUDGET UNIT
The DAS Budget Unit is responsible for the development and administration of the midterm and biennial budgets for DAS and its customer agencies. The unit develops and submits biennial budgets to OPM/OFA; monitors and reports on monthly expenditures to OPM, OFA, and the various agencies; develops financial projections and estimates; meets with agency heads to review budgets and expenditures; prepares ad hoc reports and conducts financial analysis, develops revolving fund budgets, rates, and financial statements; and responds to requests for information from the auditors, OPM ,OFA and customer agencies.
CONTACT NUMBERS
Business Office Administration (860) 713-5115
Accounting Services (860) 713-5136
Budget Management (860) 713-5121
Purchasing (860) 713-5127
Central Accounting (860) 713-5470